Privacy Policy

Belonging in Action CIC is a Community Interest Company registered in Scotland (SC881006). We are the data controller for the personal data collected through this website and our programmes. You can contact us at: hello@biacommunity.org

We collect the following categories of personal data: • Contact information (name, email address, phone number) when you submit a form or enquiry • Professional information (organisation, job role) when submitted through our partnership forms • Subscription preferences when you sign up to our newsletter • Event registration information when you register for BIA events • Technical data (IP address, browser type, pages visited) through essential cookies and analytics We do not collect sensitive personal data (such as race, health, or religious beliefs) unless you voluntarily provide it as part of your community engagement.

We use your personal data for the following purposes: • To respond to your enquiries and provide information about our programmes • To send you newsletters and event updates, but only where you have given your explicit consent • To process event registrations and manage programme delivery • To fulfil our community mission and maintain relationships with partners and supporters • To comply with our legal obligations as a CIC registered in Scotland Our lawful basis for processing depends on the context. For newsletters and marketing communications, we rely on your consent. For responding to direct enquiries and managing programme administration, we rely on legitimate interests. Where processing is necessary to deliver a service you have requested, we rely on contract.

We use the following types of cookies: Essential Cookies are required for the website to function correctly and cannot be disabled. Analytics Cookies are used, with your consent, to understand how visitors use our site so we can improve the experience. We use anonymised analytics only. We do not use cookies for advertising or tracking across other websites. You can withdraw your cookie consent at any time by clearing your browser cookies and refreshing the page.

We do not sell, rent, or trade your personal data. We may share your data with trusted third-party service providers who help us operate our website and deliver our programmes (e.g., email delivery services). These parties are contractually required to protect your data and may only use it for the specific purpose we have defined. We may also disclose your data where required by law or to protect the rights, safety, or property of Belonging in Action CIC, our community, or others.

We retain your personal data only for as long as necessary: • Enquiry and contact form data: 2 years from last contact • Newsletter subscribers: until you unsubscribe • Event registration data: 3 years for organisational records • Cookie and analytics data: 13 months After these periods, your data is securely deleted or anonymised.

Under UK GDPR, you have the following rights: • Right of Access. You can request a copy of the personal data we hold about you. • Right to Rectification. You can request correction of inaccurate data. • Right to Erasure. You can request deletion of your data where we have no legitimate reason to retain it. • Right to Object. You can object to processing based on legitimate interests. • Right to Withdraw Consent. You can withdraw consent at any time without affecting prior processing. • Right to Complain. You have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk. To exercise any of these rights, email us at: hello@biacommunity.org

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically. Last updated: May 2026